Employment letters should be addressed to the Passport Office and contain the following information:
  • The letter should be written on personal letterhead, and should be typed.
  • The name of the passport applicant, and current or prospective job title.
  • The name of the company that requires the passport, and its contact information: address, telephone number, email address. 
  • The earliest date that the passport is needed.
  • The letter must be signed by the applicant.


"Your Personal Letterhead"


To: Passport office

Dear Sirs/Madam:

This letter is to inform you that I, “Your Name,” “Your Title”, am required to hold a passport for employment purposes by “Company Name, ”“Company Contact Information.”  I need to have the passport completed no later than “Earliest Date Passport is Needed.”    

 Thank you for your assistance in expediting this passport application.


“Your Signature”
“Your Title”